DSA IT Governance Council

Committee Profile

Owners

  • Sweeney, David
Purpose:
The purpose of the IT Governance Council (Council) is to provide strategic direction to the Department of Information Technology, Student Affairs (DoIT). These recommendations include the prioritization of information technology (IT) related projects, as well as guidance on IT-related issues affecting the Division of Student Affairs.
Membership Selection Process:
Selection Criteria
The six voting members shall be selected by the Associate Vice President for Student Affairs responsible for overseeing DoIT. The primary criteria for selection will be to create a balanced and diverse Council of members representing a cross-section of the different types of departments represented in the Division. For example;
• Funding Model, e.g., Auxiliary vs. University Advancement Fee
• Size, e.g., staffing, budget, etc.
• Service Type, e.g., programmatic vs. service oriented

Additionally, members shall be selected based upon the following criteria2:
o Leadership - personal actions that exemplify the six core values of the division: caring, diversity, respect, integrity, excellence and service ; past actions that exemplify his/her commitment to cross functional communication, coordination, collaboration, and cooperation
o Strategic Planning - departmental practice and vision for how the division develops strategic objectives and action plans
o Customer Focus - engages students and stakeholders for long-term success
o Measurement, Analysis, and Knowledge Management - knowledge and a track record of commitment to his/her own department selecting, gathering, analyzing, managing, and improving its data, information and knowledge assets
o Staff Focus - demonstrated performance within his/her department in the engagement, management, and development of staff to utilize its full potential in alignment with the department and division's overall mission, strategy, and action plans
o Process Management - knowledge of and demonstrated performance in the design of work systems and the proven ability to design, manage, and improve key processes for implementing those work systems to deliver student and stakeholder value, and achieve organizational success and sustainability
o Results - high-level performance in all key areas - student learning outcomes, customer-focused outcomes, budgetary, financial and market outcomes, staff -focused outcomes, process effectiveness outcomes, and leadership outcomes
o Role of Technology in TAMU Student Affairs - knowledge of and commitment to the role of technology in the division's functional areas

Voting Member Appointment
Directors shall nominate candidates from their department on an annual basis. Appointments for vacant seats shall be made in July by the Office of the Vice President for Student Affairs with a voting member's term to begin September first of the same year. Directors, except for the Director for Information Technology, shall be exempt from nomination and selection to the Council.

Term of Service
A voting member's term shall be three years. Two voting members shall be replaced each year. Members whose term is expiring or former members may be re-nominated to another term by their Director, however, this does not guarantee selection. If a member vacates their term prior to completing it, the Associate Vice President for Student Affairs responsible for overseeing DoIT shall appoint a new member to complete the term.
Meeting Times:
The Council shall meet bi-weekly. All meetings shall be open. Requests to attend meetings by non-council members should be forwarded to the chair at least two days prior to the meeting.
Additional Information:
Authority
The Council shall have authority to recommend priority of strategic IT projects to include methods of cost recovery where appropriate.
The Council shall retain authority in the following areas1:
o IT Principles - high-level decisions about the strategic role of IT in the business of the division
o IT Investment and Prioritization - how much and where to invest in strategic IT projects as well as changes in prioritization for the Division
The Director for Information Technology shall retain authority in the following areas:
o IT Architecture - integrated set of technical choices to guide IT in satisfying business needs
o IT Infrastructure Strategies - centrally coordinated, shared IT services that provide the foundation for the enterprise's IT capability
o IT Investment and Prioritization - how much and where to invest in operational IT projects as well as changes in prioritization

Constitution
The Council shall consist of six voting members plus the Director for Information Technology, for a total of seven voting members. The Director for Information Technology shall be the chair of the Council.

Advisors
The Council shall be advised by appropriate technical personnel as well as demand sponsors and/or subject matter experts. The current DoIT Demand Manager shall serve as a non-voting ex-officio member.

Procedures
o Quorum - A simple majority plus one (4) of Council members shall constitute a quorum.
o Voting - A quorum (4) must be present to cast any votes of the Council. A simple majority of total Council members present must be in accord for a vote to be executed.
o The Chair of the Council shall not vote except to break a tie.

Roster

Position Name Contact
Chair
Expires in 2099
David Sweeney
Division of Student Affairs IT Support
sweeney@tamu.edu
19794589201
DSA Information Technology Representative
Expires in 2099
Carl Ivey
DSA Information Technology
civey@doit.tamu.edu
979-862-7990
DSA Information Technology Representative
Expires in 2099
Anthony Schneider
Division of Student Affairs IT Support
anthonys@doit.tamu.edu
(979)862-7990
Division of Student Affairs Representative
Expires in 2021
Drew McMillen
Dept of Recreational Sports
drew@tamu.edu
19798451887
Division of Student Affairs Representative
Expires in 2021
Tracey Forman
Disability Services
traceyf@disability.tamu.edu
(979) 845-1637
Division of Student Affairs Representative
Expires in 2019
Stefanie Baker
Offices of the Dean of Student Life
stefanieb@studentlife.tamu.edu
862-4129
Division of Student Affairs Representative
Expires in 2020
Rick Greig
Memorial Student Center
rgreig@msc.tamu.edu
845-1515
Division of Student Affairs Representative
Expires in 2022
James Deegear
Student Counseling Service
jdeegear@scs.tamu.edu
(979) 845-4427
Division of Student Affairs Representative
Expires in 2021
Jennifer Boyle
Student Activities
jboyle@stuact.tamu.edu
(979) 845-1133